No Limit Systems
Google Workspace
Google Workspace Setup, Migration & Support
Google Workspace licensing, migration, and managed support from a Wisconsin team. We’re a Google Cloud Advantage Partner: Gmail, Drive, Meet, and Gemini AI configured securely from day one, then supported under our SLA Credit Guarantee.
- Secure Google Workspace configuration before users log in
- Staged migration from Microsoft 365, Exchange, or hosted IMAP
- Local Madison support that knows your tenant
What’s new
Gemini AI is now included in every Business plan
Since Google’s January 2025 repricing, Gemini AI assistance in Gmail, Docs, Sheets, Slides, and Meet is bundled into every Business edition, no separate add-on, no extra $20/user/month fee. The price hike that came with the change is already baked into current rates. If you priced Google Workspace before 2025, the per-seat number went up but the AI you’d have paid extra for is now standard.
The Problem
Most Workspace Deployments Are Half-Done
Buying licenses is easy. Configuring them securely, migrating data cleanly, and getting users to actually adopt Gmail, Meet, and Drive is where most self-serve and direct-to-Google buyers end up exposed.
DIY or Direct-to-Google
- Default Drive sharing leaves files exposed to “Anyone with the link”
- Migration causes calendar collisions, lost mail, and contact corruption
- SPF, DKIM, and DMARC misconfigured, mail goes to spam
- Users keep using Outlook or old habits because nobody onboarded them to Gmail
- Admin Console is overwhelming without a sensible baseline
- Security and audit features available but never turned on
With No Limit Systems
- External sharing locked down to allow-list, not wide open
- Staged migration with delta sync, validation, and straggler-mail capture
- SPF, DKIM, DMARC, and BIMI configured for inbox placement
- Quick-start guides for Gmail, Meet, Drive, users adopt instead of resist (see our onboarding process)
- Admin Console pre-configured: 2-step verification, app access, audit logging
- Security policies enabled, tuned, and reviewed under published SLAs
What You Get
Everything in Google Workspace
The collaboration suite your team will actually use, plus the cloud storage, video conferencing, and admin controls to run a modern business: business Gmail on your domain, real-time co-authoring in Docs/Sheets/Slides, HD Meet with screen sharing and recording (Standard+), pooled Drive storage with version history and external-sharing governance, plus a centralized Admin Console with sensible defaults configured by us. Gemini AI is bundled in.
- Gmail
- Calendar
- Drive
- Docs
- Sheets
- Slides
- Meet
- Chat
- Forms
- Gemini AI
Plans
Google Workspace Business Plans
Three plans for organizations up to 300 users. All include Gmail, Drive, Meet, Docs, and Gemini AI, differences are storage, meeting capacity, and security/compliance features. Enterprise plans available above 300 users.
Business Starter
$7/user/mo
$8.40/user/mo (flexible/monthly billing)
Essential apps with 30 GB pooled storage per user. Right for solo operators, small teams, or shared-device users.
- Custom-domain Gmail
- 30 GB pooled storage
- Meet (100 participants)
- Docs, Sheets, Slides, Forms
- Gemini AI in Gmail
Business Standard, Most Popular
$14/user/mo
$16.80/user/mo (flexible/monthly billing)
More storage, meeting recording, Shared Drives, and full Gemini access across all apps. The right default for most knowledge workers.
- Everything in Starter
- 2 TB pooled storage
- Meet (150 + recording, noise cancellation)
- Shared Drives, e-signatures, appointment booking
- Gemini AI across all apps
Business Plus
$22/user/mo
$26.40/user/mo (flexible/monthly billing)
Adds Vault for retention and e-discovery, advanced endpoint management, and larger meetings. Required for HIPAA, 42 CFR Part 2, and most legal/financial retention obligations.
- Everything in Standard
- 5 TB pooled storage
- Meet (500 + attendance tracking)
- Google Vault (retention, hold, e-discovery)
- Advanced endpoint management
Need Enterprise (no seat cap), Frontline, Education, or Nonprofit pricing? Tell us your scope, we license the full Workspace portfolio as a Google Cloud Advantage Partner. See also our Microsoft 365 services and cybersecurity offerings.
Security & Compliance
Layered Protection on Top of Google Workspace
Google’s native controls cover a lot, especially in Business Plus, but compliance-regulated environments and cyber-insurance questionnaires often require independent backup and additional security layers. We size these to your actual obligations.
Third-Party Workspace Backup
Independent, vendor-segregated backup of Gmail, Drive, Shared Drives, Calendar, and Contacts. Vault is for retention and e-discovery, it’s not a backup. Third-party backup protects against insider deletion, account takeover, ransomware reaching synced files, and accidental permanent deletion. Priced on quote based on vendor and retention tier.
Advanced Email Security Layer
Google’s Gmail filtering is industry-leading, but advanced threat defense layers (anti-impersonation, business email compromise detection, post-delivery clawback) are sometimes added for high-risk teams: finance, executives, healthcare. Priced on quote based on tenant and user count.
Google Vault (Plus / Enterprise)
Included in Business Plus and Enterprise editions. Retention rules, legal hold, and e-discovery across Gmail, Drive, Chat, and Meet recordings. We configure retention policies aligned to your industry obligations: HIPAA, 7-year financial, legal hold workflows.
HIPAA BAA & DLP Configuration
Google offers a Business Associate Agreement (BAA) for Workspace, which we execute on your behalf. Combined with Data Loss Prevention rules in Standard+, this is the foundation for HIPAA-aligned Workspace use. Configuration scope and custom DLP rules are quoted as part of onboarding.
Workspace add-ons vary by vendor and use case, we don’t publish list pricing because the right answer depends on your retention obligations, threat model, and existing controls. Ask for a quote and we’ll show you the specific vendors and rates that fit.
Migration
How We Move You to Google Workspace
Staged migration with validation, cutover timed to your lowest-traffic window, and user training so the team is using Gmail and Drive the morning after, not three weeks later.
1
Plan
Audit current mail, calendars, and file shares. Confirm domain, DNS, and licensing. Define security baselines and cutover timing.
2
Prepare
Provision Workspace tenant, configure 2-step verification, sharing policies, and mail flow. Stage data migration with Google Workspace Migrate or partner tools.
3
Cutover
Update DNS (MX, SPF, DKIM, DMARC). Execute cutover off-hours. Run delta sync to capture mail in flight and reconcile calendar items.
4
Adopt
User training with Gmail/Meet/Drive quick-start guides. Security verification, audit logging confirmed, admin handoff with documented runbook.
Estimator
Quick License Cost Estimator
Monthly and annual estimates for Google list pricing, annual commitment vs. flexible/monthly billing side-by-side. Add-ons and migration fees are quoted separately.
Estimates are Google list pricing. Actual quote may include onboarding, migration, and add-on costs. Annual commitment requires a 12-month term, if user count drops, you continue paying for the committed seats. Flexible billing prorates additions and removals monthly.
Why Us
Why Get Google Workspace from No Limit Systems
Secure by Default
2-step verification, sharing controls, and SPF/DKIM/DMARC configured before go-live. We close Google’s permissive defaults.
Right-Sized Editions
Mixed Starter / Standard / Plus per role, you pay for what each user actually uses, not a uniform over-license.
Real Change Management
User training so the team adopts Gmail, Meet, and Drive, not migration-and-hope. Quick-start guides, office hours, and admin runbook.
Local Support
Monona HQ, 9 Wisconsin counties served. When you call, you reach someone who knows your tenant, not a global ticket queue.
Who It’s For
Built for Compliance-Aware Wisconsin SMBs
Workspace can be HIPAA-aligned with a signed BAA from Google, and we configure the controls, retention, and DLP rules that make compliance defensible, not just claimed.
Healthcare
HIPAA, EHR, secure telehealth
Mental & Behavioral Health
42 CFR Part 2, secure intake, vertical EHR
Hospitality
Guest Wi-Fi, PCI POS, PMS, redundant internet
Professional Services
DMARC, DLP, wire-fraud prevention, cyber-insurance
Non-Profits
M365/Google grants, donor data protection
Retail
PCI POS, inventory systems, customer Wi-Fi
Property & Real Estate
Multi-site networking, tenant data, PCI rent
Education
FERPA, COPPA, CIPA filtering, classroom Wi-Fi
Manufacturing
IT/OT segmentation, ERP/MES, plant Wi-Fi
Ongoing Support
Google Workspace Inside Our Managed IT Umbrella
Google’s platform SLA is 99.9% monthly uptime, that’s their commitment to you. Our commitment is response time. When Google Workspace is delivered under a Managed IT agreement, day-to-day support comes with the SLA Credit Guarantee: 5% automatic monthly credit if we miss a published response target. Same-day response on critical issues. Licensing stays on its own billing; support rolls into the managed agreement.
FAQ
Google Workspace Questions, Answered
Is Gemini AI included or do I pay extra?
Included. As of Google’s January 2025 repricing, Gemini AI in Gmail, Docs, Sheets, Slides, and Meet is bundled into every Business plan, no separate add-on. Standalone Gemini Business and Enterprise add-ons were discontinued for new purchases. The 2025 price increase was largely the cost of bundling Gemini in.
What’s the difference between Starter, Standard, and Plus?
Starter: 30 GB pooled storage per user, Meet up to 100 participants, no recording. Standard: 2 TB pooled storage per user, Meet recording, Shared Drives, e-signatures, full Gemini across all apps. Plus: 5 TB pooled storage per user, Meet up to 500 with attendance tracking, Google Vault for retention and e-discovery, advanced endpoint management. Plus is typically required for HIPAA, 42 CFR Part 2, and other retention-driven workflows.
Can you migrate us from Microsoft 365?
Yes, this is one of our most common migrations. We move email, calendars, contacts, and OneDrive/SharePoint files into Drive and Shared Drives, convert Distribution Groups into Google Groups, and publish a Microsoft-to-Google quick-start guide before cutover. Users keep their email addresses (we update MX). Calendar history, contacts, and most file metadata are preserved.
How long does migration take?
Most SMB migrations run 1–2 weeks from kickoff to cutover. Larger environments, hybrid setups, or compliance-heavy configurations extend to 3–4 weeks. We schedule cutover during low-traffic windows, typically Friday evening or Saturday, with delta sync running through the weekend so Monday morning is a non-event.
What is Google’s actual uptime SLA?
Per Google’s published Workspace SLA, the commitment is 99.9% monthly uptime with service credits if missed. Be skeptical of marketing pages that quote “99.999%” for Workspace, that’s reserved for products like Cloud Spanner, not productivity SaaS.
Do we need backup if we have Google Vault?
Vault is for retention, legal hold, and e-discovery, not backup. It can’t restore from ransomware that reaches synced Drive content, and it doesn’t protect against an admin-side mass deletion or account takeover. Independent third-party backup of Gmail, Drive, and Shared Drives is a standard part of compliance-aware deployments and is increasingly required by cyber-insurance policies.
Can we mix edition types?
Yes, and we recommend it. Starter for shared kiosks, part-time staff, or light users. Standard for most knowledge workers (the 30 GB Starter cap fills fast for active email users). Plus for executives, anyone touching PHI/PCI data, and anyone with retention obligations. We design the mix during discovery and right-size quarterly.
Is Workspace HIPAA-compliant?
Workspace can be configured for HIPAA-aligned use with a signed Business Associate Agreement (BAA) from Google, which we execute on your behalf. HIPAA isn’t a checkbox, it’s a configuration outcome. We pair the BAA with DLP rules (Standard+), Vault retention (Plus), audit logging, and access controls. Business Plus is the typical baseline for healthcare and behavioral-health clients.
Annual commitment vs. flexible billing, which should we pick?
Annual is ~17% cheaper per seat but locks in user count for 12 months, if you remove a user, you keep paying the committed seat. Flexible billing prorates additions and removals monthly but costs more per seat. Annual makes sense for stable headcount; flexible makes sense if you’re growing fast, hiring seasonal staff, or running a 60-day pilot before deciding. We help you pick based on actual hiring patterns, not theoretical savings.
Get Started
Request Your Google Workspace Quote
Tell us about your team, current email platform, and any compliance scope. We’ll respond with a tailored recommendation and pricing — usually within one business day.